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Kai Studio

Privacy statement

Here you can read which data the Kai Studio client portal keeps, why, for how long, and what your rights are.

Who is responsible

Joseph Kouadio Nzi, Webdeveloper.

Which data and why

  • Your account (name, email address, password as an encrypted hash): to log in. Performance of the contract.
  • Company details (name, address, Chamber of Commerce number, contact person): for the quote and the payments. Performance of the contract and legal retention obligation.
  • Your agreement to a quote or extra work (name, time, IP address and browser): as proof of the agreement.
  • Project data: delivered material, designs, feedback, messages, meetings (with your phone number if you choose a phone call) and payments. Performance of the contract.
  • Security: a short log of who did what, and the number of login attempts per IP address. Legitimate interest: protecting the portal and your data.

How long

  • Your account: as long as you are a contact person, after that removed on request.
  • Files of a project: up to 2 years after the project was finished or stopped.
  • Quotes, agreements and payments: 7 years (tax retention obligation). On a deletion request your IP address and browser are removed.
  • Login sessions: at most 7 days.

Who data is shared with

Only with service providers needed to run the portal: hosting and storage, email, video calls and a check against abuse at login. They may only use the data for that. Never with advertisers, and there is no tracking.

Cookies

Only an essential cookie to keep you logged in, and a cookie that remembers your language. Your browser also remembers whether you collapsed the sidebar. That is why there is no cookie banner.

Your rights

You may access your data, have it corrected, have it deleted, take it with you (portability), have its processing restricted and object. In the portal, under Settings, you can download your data and ask for deletion. You will receive an answer within one month. If you disagree, you can file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens (opens in a new tab)).